There has been a lot of coverage on the challenges of hiring over the last year or so, but with around 30% of new hires thinking about leaving within the first 90 days of a new job, retention has arguably become the much bigger hurdle.
For employers, this is worth some serious reflection. Hiring takes time, money and resources, and no business wants their investment in recruitment to result in a quick resignation. But why are new hires becoming disenchanted so quickly? According to Frontier Software, it is often because employers focus on providing a great benefits package and interview process – but once the hiring is complete, they drop the ball.
“After accepting the offer, a common mistake is not continuing to embrace and engage the employee, and not reinforcing your messaging via a well-constructed onboarding program,” Business Manager John Dunham says. He continues, “The employee begins to recognise that the walk doesn’t match the talk, which may be triggered in any number of ways.” Dunham believes that for some hires, the reality of the role simply won’t align with how it was presented at interview. The misalignment can be personal, or it could be things like their supervisor not being the ‘great guy’ that was described, or their work environment being nothing like the one they saw when they were interviewed.
He notes that for younger candidates in particular, the chemistry they have with their manager can be a major driver to stay or go. For an employer to provide a good experience from day one, they need to help new hires integrate into their culture, understand their rules, and fully understand their job role.
At this early stage, good software support is often a vital point of difference. If employees have a clear and structured onboarding process, their chances of staying to continue their development will improve. “Onboarding software can provide things like induction videos and team introductions, or links to social media accounts to help with team bonding,” Dunham says.
“The software can also deliver the essential stuff like policies and objectives, as well as gathering the must-have payroll information. This achieves two things; the employee feels like the organisation knows they exist, while also helping them to understand how things are done.”
Good onboarding software should also map out a learning journey for new hires. It should allow them to clearly see what on-the-job development they can expect, and how they can open up new opportunities as an employee. “Perhaps the most important thing of all, however, is the capacity of the technology to prompt managers to make personal, one-on-one time for their new hires,” Dunham explains.
“The importance of this type of check-in can’t be underestimated, as it allows the employee to ask the questions they have (e.g. I noticed everyone is doing XYZ, can I do that too?), check their understanding of reality (e.g. we have pizza and drinks every Friday night?) and even clear up misimpressions, (e.g. Sue said you have resigned, is that true?)”
When it comes to onboarding, employers are all at very different stages of the journey. Some will have excellent processes already in place, while others will need to invest significantly into their onboarding and retention strategy. However, one thing is clear – if employers put in the work, they will see results.
Dunham concludes, “For organisations with existing onboarding software, they may only need to tweak some of their existing configurations. However, for those with no programme, no software and no feedback mechanism, the potential gains could be huge.”
|For 40 years HR & Payroll software experts, Frontier Software, have been successfully delivering systems to record, manage and analyse your people data. With unlimited data, history and easy to use reporting tools; statistics for diversity, equality and inclusion are at your fingertips in real time, any time. Contact Frontier Software on 01276 456902, email [email protected] or visit our website at www.frontiersoftware.com|
Article originally published in HRD Magazine, November, 2022
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