Home Business Insights & Advice Tips to improve workflow

Tips to improve workflow

by John Saunders
26th Apr 22 9:41 am

Every company and organization is constantly challenged to do more, plan more, and accomplish more, given the competitive nature of the world today. This has led to psychologists being tasked with finding ways to improve workflow. With everyone having a busy schedule of seemingly the same things daily, motivation, productivity, and happiness may start to take a toll. Rather than toughening up and forcing your eyes open all day and night, there are better ways to improve your workflow, which we will discuss in this read.

Avoid multitasking

Many people think that doing multiple tasks at once helps them progress and achieve their project goals faster. However, this could not be further from the truth. Multitasking at work, especially on complex tasks only affects your workflow. The brain can easily get into overload as a result of switching back and forth between tasks, which not only slows down productivity but everything in general. So, rather than multitasking, focus on one task at a time and avoid distractions as much as possible.

Handle the challenging tasks first

You will want to prioritize your tasks based on the complexity and deadlines. If you deal with the difficult tasks first, then the rest will be a walk in the park, which will improve your workflow.

Keep your desk organized

Experts advise taking a few minutes every morning to sort through the papers and organize the desk. Go through and update your to-do list and delete resolved emails. Doing this will help get rid of clutter and distractions that may affect your workflow throughout the day.

Take breaks

This is trivial, but there are studies that prove taking breaks will boost your workflow as well as the ability to focus on prolonged tasks. Take a break by stretching or walking for a few minutes every few hours. You can also refresh your mind by taking a coffee break.

Communicate better

Communication is vital in regard to productivity at work. If team members do not understand the tasks and project goals, completing work in an efficient manner will be virtually impossible. So, utilize a communication tool such as Namely’s calendar to keep every member informed and organized. Slack is another excellent tool when it comes to updates, asking questions, and sharing documents.

Leverage collaboration tools

Research has it that email is not as effective as a collaboration today compared to several years ago. In fact, most workers are interrupted by emails, slowing down productivity. It has become a costly medium and proves to be a poor communication channel for immediate decisions.

You can prevent the loss of tasks and notifications by utilizing application migration to the cloud. For example, Namely has a feature where you can make detailed tasks and also assign ownership. This intuitive platform allows you to trigger tasks on the basis of several potential options. In addition, you can track completions via notifications and manage what each team member can see.

Be transparent

If you wish to make a change, say it as soon as possible. The same applies to your workforce when they have concerns or think they have too much on their plate. If you or the team members are afraid to speak their minds, everyone will be distracted, resulting in everything slowing down.

Boost employee morale

You can easily improve morale in your workplace by celebrating employee birthdays, holidays, and achievements together. Utilize a digital calendar to keep track of such dates so that you do not forget. Boosting employee morale is vital to the company’s bottom line.

Schedule a shipIt day

Coined by the Atlassian Company, the ShipIt concept allows workers to take a day to work on any project they want. This inspires creativity and motivates the employees as they have the freedom to work on what they are really passionate about.

Leave work at the office

Many people are guilty of taking work home thinking getting extra done will boost their workflow. In reality, this only affects their personal lives and results in more distractions and exhaustion during the workday.

With these tips, you should be able to boost workflow and increase productivity.

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