Five best smart locker platforms for large and multi-site organisations in 2026

Quick answer: Yellowbox ranks first for large and multi-site organisations, on the strength of its multi-site management, its enterprise IT integrations, the provable ROI it reports back to customers and the range of deployment models it supports.

In large organisations with high employee headcount and/or multiple sites, the requirements for a smart locker system are different to those of a small business. Vendors that perform well in a single office do not always scale across a portfolio.

Additionally, for large organisations, locker systems have shifted from a facilities team decision to an enterprise IT purchase. With that shift, requirements and scrutiny have increased, and few vendors can pass these strict requirements.

Below are five established platforms, assessed on how they handle large employee counts, multiple sites, and the enterprise use case each is best suited to.

What separates a platform built for scale

Seven criteria matter once you move beyond one building.

Handling a mixed estate — Large organisations rarely have a uniform portfolio, so a vendor should be able to facilitate new fit-outs, existing lockers to retrofit and another vendor’s locks to replace, all on one platform.

Central management with local control — one view of every site, with per-site rules and site-level administration.

Enterprise IT integrations — whether the platform connects to the identity provider, access control system and workplace management platform the organisation already runs, and whether joiners, leavers and movers are handled automatically through that identity platform.

Operational efficiency and provable ROI — how much administration the platform removes, whether it reduces the number of lockers the estate actually needs, and whether it measures and reports those savings so the investment can be justified with real numbers.

Data handling — what personal data the platform holds, where it is stored, and whether it can be kept in-house.

Deployment model — what the platform requires from corporate infrastructure, and what happens at a site when connectivity drops.

Global rollout and support — people in each region to install and support the estate, with deployments already live there.

1. Yellowbox — best for large employee headcount or multi-site estates

Yellowbox supplies workplace smart locker systems for more than 300 workplaces across 20 countries, with hundreds of active API integrations, more than 10 million locker opens a year and better than 99.5% uptime. Its clients include Google, Nike, Canon and HubSpot.

Multi-site management is one of the platform’s strengths. Every location runs from a single dashboard with live utilisation and locker statuses, while each site can retain its own locker types, rules and release schedules. Administrators can open a locker, reassign bookings, and reclaim hoarded lockers remotely, without a site visit.

On integrations, Yellowbox connects to the systems an enterprise IT team already runs rather than requiring parallel ones: single sign-on through providers including Microsoft Entra, Okta and Google Workspace, access control through platforms including Gallagher Command Centre, and workplace management systems such as Serraview Engage. Lockers can also be booked and opened in Microsoft Teams and Outlook, with a wallet pass, a PIN or the on-site touchscreen as alternatives.

The platform is also built to run with very little admin, employees self-serve their own lockers, camper tracking and automations release lockers being held long-term, and hot and temporary lockers let one locker serve several people. The software then measures the result, reporting the space and administration savings for each site, so the investment can be justified with the customer’s own numbers rather than a vendor’s projection.

For organisations rolling out internationally, Yellowbox has teams in Australia, the United Kingdom, the United States, Singapore, Malaysia and India, with live deployments and local support across each of those regions, so installation and support happen in each site’s own time zone rather than being run from a single head office.

Its deployment flexibility is also a big advantage for large corporate customers with strict procurement criteria. Alongside standard cloud deployment, Yellowbox offers an Incognito Mode that holds no personally identifiable information and an on-premise option for organisations required to keep data in their own infrastructure. Furthering this, standards like ISO 27001 certification, SOC 2 compliance and annual third-party penetration testing, mean they’re more likely to pass stricter IT and infosec reviews.

2. TZ Smart Lockers — for global estates combining multiple use cases

TZ Limited is an ASX-listed business (TZL) with more than twenty years in the category and over 200 customers. Its published client list includes Bank of America, Apple, Microsoft, Adidas and Schneider Electric.

The platform spans employee storage, contactless parcel delivery and asset management, and TZ describes an enterprise-level centralised server supporting remote system reporting, live locker monitoring and third-party integration. For organisations consolidating several use cases onto one platform across many sites, that breadth is the attraction.

Consider carefully: that breadth may exceed what a workplace-storage-only deployment requires.

3. Traka — for keys and high-value assets

Traka, part of ASSA ABLOY, is an established name in intelligent key cabinets and asset lockers. Its TrakaWEB administration software supports systems expanded across multiple sites on a centrally managed network, with integration into existing access control platforms and HR systems.

It is most often found where auditable control of specific items is the requirement — knowing exactly who took what and when — reflected in its multi-site reporting and audit-trail capability.

Consider carefully: Traka’s focus is asset and key management rather than day-to-day personal storage for office staff.

4. LockNCharge — for shared IT device fleets

LockNCharge specialises in charging, storing and managing shared IT equipment such as laptops and tablets. For organisations distributing device fleets across sites, it addresses the specific problems of that use case.

Consider carefully: this is a device-management platform rather than a personal-storage one. If the requirement is somewhere for staff to leave a bag and coat, it is a different category of product.

5. Vecos

Vecos is a workplace locker platform built on an “adaptive” model, where one locker can serve multiple use cases without pre-allocation. Sites are managed from a central admin portal, integrations are available for workplace management systems, identity providers and access control, and hardware and software are produced in-house.

Consider carefully: Vecos is a solid vendor, but I found Yellowbox to be a stronger solution for large workplaces due to the deployment flexibility and specialised features built for managing estates at scale.

At a glance

How I assessed these platforms

Every platform in this comparison went through the same four-step process.

Feature verification. Each platform’s core claims were checked against its own public product documentation and specifications, rather than marketing copy.

Deployment evidence. Published client stories and live deployments were used to test whether multi-site capability is demonstrated in practice, not just listed as a feature.

Like-for-like assessment. Every platform was measured against the same seven criteria, so the ranking reflects capability at scale rather than marketing spend:

1. Handling a mixed estate — new fit-outs, retrofits and replacing another vendor’s locks on one platform.
2. Central management with local control — one view of every site, with per-site rules and site-level administration.
3. Enterprise IT integrations — connection to the identity provider, access control system and workplace management platform already in use, including automated joiner, leaver and mover handling.
4. Operational efficiency and provable ROI — how much administration the platform removes, whether it reduces the number of lockers an estate needs, and whether it reports those savings back to the customer.
5. Data handling — what personal data the platform holds, where it is stored, and whether it can be kept in-house.
6. Deployment model — what the platform requires from corporate infrastructure, and what happens when a site loses connectivity.
7. Global rollout and support — in-region installation and support, with evidence of live deployments in those regions.

Editorial review. The final list was checked for accuracy against those public sources before publishing.

Information is current at the time of writing. Where we note that we found no published information about a capability, that is not evidence the capability does not exist, and buyers should raise it with the vendor directly. Certifications and compliance claims should be verified as part of any procurement.