Home Business Insights & Advice How cloud and desktop accounting software compare in 2018

How cloud and desktop accounting software compare in 2018

by Sarah Dunsby
15th Aug 18 10:05 am

Most small businesses and start-ups are always looking for comfortable and simplified accounting solutions to ensure a smooth running of their business procedures. However, in their attempt to choose the right accounting software, they ought to consider a number of factors apart from convenience. Business accounts can actually be maintained more accurately when the team efforts are reduced by incorporating a few efficient accounting applications.

Prior to making the final call, you must compare your desktop or on-premise accounting application with that of the cloud version and check out their advantages over each other. Accounting solutions like the Quickbooks 2019 desktop have all the upgraded features to match the cloud version. Most of the accounting application developers are opting for the cloud hosting of late. Do the cloud-based applications yield the right accounting solution for your business?

Investment and cost

On-Premise Accounting:

Local hardware that stands dedicated towards data is often preferred for confidentiality reasons. You can’t allow them to be shared with any other department. A big portion of your budget is set towards procuring accounting hardware.

These expenses are unavoidable when your business adopts desktop or on-premise accounting. Procuring a new set of hardware and ensuring high-quality maintenance increases your cost.

Cloud-based Accounting:

Cloud accounting doesn’t involve any one-time investment worth a lump sum. You may opt for some more-us-more-pay model. Your regular bills will only increase when you opt for certain additional services like that of data support and migration.

Speed and efficiency

On-Premise Accounting:

The configuration of a local machine determines the performance and speed of the accounting application. You’ll need to spend much towards upgrading your desktop if you really want to perform all tasks more quickly. However, it suffices the needs of a single user only. Numerous routine challenges may be experienced by the desktop version when a single accounting file or data gets accessed and used by a business owner, partners, and accountants. The speed of your business operations may be affected when files are shared via emails.

Cloud-based Accounting:

The choice of cloud resources, internet connection, and hosting provider are amongst factors that help you determine the accuracy and speed of your accounting work. You might need to spend some time while striking the right balance between these factors. The performance delivered seems to be very effective once you achieve the right balance.

Safety and capacity

On-Premise Accounting:

Restrictions pertaining to hardware may affect the performance of your on-premise accounting. Getting rid of your older folders may even seem impossible due to an increase in your accounting data. With time, you’ll really feel the need of storage space in abundance. A desktop application often falls short of your expectations due to its limited space and capacity. A dedicated system is a must for those of you that are keenly interested in protecting your data.

Cloud-based Accounting:

A cloud-based application enables you to make the most of a flexible storage. You may opt for any of the scalable plans that are there on offer. An end-to-end secure encryption is followed by a majority of hosting providers in our times. Your accounting data is now protected from unauthorized users.


Every month, you must set aside a certain amount towards system up-gradation and maintenance once you start using the cloud-based applications. Cloud-based solutions aren’t only helpful in the short run, but they’re even designed to meet your long-term business interests. The cloud version helps your business cope with the cost challenge.

A number of desktop accounting solutions tend to get slackened as the number of users keeps increasing. The cloud-based accounting applications are equipped to accommodate a number of users without perturbing the accounting operations. Accountants with higher number of users generally go for cloud based QuickBooks hosting on a citrix xendesktop vdi which accelerates the cloud accounting with its multi-user environment.

For all modern day businesses, the solutions based on cloud technology yield automated data backup, enhanced security, simplified data recovery, and extensive storage space. When it comes to resolving issues pertaining to security and storage, the desktop-based solutions ought to be upgraded to a new high. Avoiding such complexities with the help of cloud technology is in the best interest of entrepreneurs that want their business to grow without leaps and bounds.

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