One of the most important parts of any successful business is data – information that is used to perform all of the company’s tasks, both regular and case-specific. Information about your product, your customers, your strategy, your sales numbers – it can be pretty much anything, and it’s not uncommon for a business to be completely unable to function properly after losing its data.
And the reason for a company losing or somehow compromising its data can also vary quite a lot. It can be malicious or accidental, it can be initiated by one of the employees or by a completely unrelated person whatsoever – and the consequences of a data loss can easily become disastrous.
Luckily enough, companies are not without a solution, either – there’s an entire massive market of highly competitive and feature-rich enterprise backup and recovery solutions. While most of the solutions have their own strengths and weaknesses, as well as use cases they shine at, there is also a market-wide baseline for any solution. It is a basic set of features and operations that any backup and recovery systems should offer by default, including:
- Capability to perform different backup types to be able to adapt to company’s specific situations and use cases;
- At least some flexibility in terms of different software and hardware, since a lot of bigger companies tend to have multiple different types of databases, applications and/or operating systems that they’re working with at the same time;
- Toolset for historical backup management, for both legal and compliance purposes, as well as for the sake of information retrieval whenever necessary;
- Data encryption for backups, since it’s not uncommon for these backups to be stored in different locations and using different storage forms – disks, tapes, cloud storages, and so on;
- Some degree of scalability, since it’s not uncommon for companies to grow extremely fast in the modern day, and the backup solutions should be able to keep up with that pace.
Of course, these are just some of the features that you should expect from competent enterprise backup solutions, and there are many other ones that are just as important – centralized management, parallel backup/restore operations, integrations with different device types, and so on.
That’s not to say that the only benefit of a backup and recovery system is the protection from potential data loss or corruption, since a lot of comprehensive enterprise backup systems can offer much more than that. For example, a good backup system can provide a rather impressive productivity boost for the entire company as a whole, since it is now possible to just pull up older information like reports, spreadsheets, and so on, without writing and calculating all of them from scratch.
Additionally, backup systems work great as a failsafe against ransomware attacks – since they can both protect the company from the intrusion, as a whole, and help with data restoration if the data was actually lost, too. Backup systems also tend to work as a way to reduce the overall stress about your company data’s safety, so that your company can be that much more stable and more strategic with its future plans.
While it is true that creating a backup of all your information is preferrable, sometimes it is not as efficient as you would’ve liked, so some data types might be prioritized ahead of other ones. As an example, we can present three data types that should definitely be included in any of your backups.
The first data type that should be prioritized over others is rather obvious – it’s documents, be it regular word files, spreadsheets, or any other similar type of a document that contains potentially important information. It’s also heavily recommended to copy these files in several different ways to be sure that you’ll always have access to them, as well – most of the comprehensive backup systems should be capable of providing such an option.
The second data type that is just as important for the backup as a process is OS and/or app data. Since you’re probably working with specific applications and specific operating systems on a regular basis, not backing up this kind of information would be an obvious oversight. Some examples of this data type are calendar events, browsing history, contacts, app settings, OS settings, and more.
The last, but not the least, data type that should be prioritized is also rather obvious – it’s media, all kinds of media that may or may not contain important information for your company. It should be noted that media files tend to take a lot more space than something like documents, so it’s recommended to make sure that your backup and recovery solution is configured with these kinds of files in mind.