Home Business Insights & Advice Managing multiple storage units

Managing multiple storage units

by Sarah Dunsby
11th Mar 24 10:14 am
If your business has outgrown its on-site storage space, you may need to rent one or more storage units as a temporary solution. They have proved to be a speedy resolution for companies in urgent need of extra storage space.

However, managing multiple storage units can be quite a task, so Attic Self Storage provides a few tips for you to follow to ensure it is a success.

Discover storage solutions that cater to all the company’s requirements

Once it becomes evident that storage units will be necessary to compensate for the lack of on-site space, determining the size needed is crucial. This information will allow you to search for availability from nearby business storage solutions. Additionally, finding out if extra storage space can quickly be obtained in case of growth, is important when choosing a site. If managing multiple storage units is required, they may as well be located in one place, preferably close together (at least on the same floor). Businesses with specific needs, such as document and archive storage or assistance with stock management, should inquire about the storage site’s capacity to respond to their requirements.

Enquire about storage regulations

Before selecting external storage units, it is crucial to inquire about regulations. When it comes to storing commercial items or anything related to a business, special rules and regulations can possibly apply. Although it may not impact the current situation with regards to the first items being stored, if it were to become applicable in the future, it would mean starting the search all over again and redirecting stock to another location. This would result in significant additional costs. Consequently, it is imperative to thoroughly read and understand the rules and guidelines before agreeing to rent more than one storage unit.

Incorporate the units into a centralised inventory management system

Most businesses that store equipment, documents, or products already use a centralised inventory management system to keep track of their whereabouts in real-time. The need to increase storage space through multiple units should not hinder the overall management of inventory. Therefore, each unit must be integrated into the system and adhere to the same labelling and organisation methods used on-site. By standardising labels and positioning them consistently within the additional storage units, a company can maintain seamless control over its entire stock and/or documents.

Perform regular audits

Conducting regular audits is essential when storing items off-site because the risk of misplacement or theft is higher. These audits should be carried out frequently in short intervals to ensure everything is accounted for. However, the purpose of these audits goes beyond just item accountability. The different storage environments must also be closely monitored to maintain proper organisation and prevent deterioration of the stored items.

Inform all relevant personnel

In order to address the difficulty of managing multiple external storage units, it is imperative to communicate the information to all employees and managers who may require access to the items stored within them. A comprehensive inventory for each unit, specifying the precise location of each item, is essential for streamlined operations. Do not rely solely on a centralised inventory system, as some individuals may instinctively search for items without consulting the database first.

A company that successfully implements all the tips we’ve just provided will be able to efficiently manage all of its external storage units. Moreover, it will guarantee maximum utilisation of storage space and maintain a consistent flow in storage operations.

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