Essential office design planning tips

Designing an office isn’t just about picking stylish furniture or choosing between an open-plan or cubicle layout. Thoughtful office design can directly impact employee well-being, productivity, and company culture. Whether you’re launching a startup, relocating, or refreshing an outdated space, getting the design right is key.

Here are some essential office design planning tips to ensure your workspace supports your goals and grows with your business.

1. Start with function first

A beautiful office is great—but if it doesn’t function well, it won’t serve your team. Think about how your team works: Are they highly collaborative or do they need quiet spaces for deep focus? What departments need to be close to one another?

Consider:

• The type of work being done
• Team workflows and communication needs
• Storage and equipment requirements

Design with function first, and aesthetics second—you’ll end up with a space that looks good and works even better.

2. Prioritise flexibility

Modern workplaces must evolve quickly, and your design should support that. Flexible spaces can adapt to changing team sizes, hybrid schedules, or different types of tasks.

Smart solutions:

• Modular furniture
• Multi-purpose meeting areas
• Moveable partitions or room dividers

Flexibility isn’t just practical—it also helps future-proof your investment.

3. Design for well-being

The best offices don’t just house people—they energise them. Elements that support mental and physical well-being can lead to increased productivity and job satisfaction.

Incorporate:

• Natural light and ventilation
• Ergonomic chairs and adjustable desks
• Quiet zones or relaxation areas
• Indoor plants for a biophilic touch

Well-being is no longer a “nice to have.” It’s a design priority.

4. Choose the right desks for productivity and comfort

Desks are where most of the work happens—and their design can significantly impact performance and health. The right desks should support a variety of tasks, suit your space, and promote comfort throughout the workday.

Key desk features to consider:

• Adjustable Height Desks (Sit-Stand Desks): These allow users to switch between sitting and standing, improving circulation and reducing fatigue.
• Desk Size & Shape: Ensure there’s enough surface area for essential tools—monitors, laptops, notebooks—without clutter. Consider L-shaped desks for those who need dual setups or additional space.
• Integrated Cable Management: Keep cords out of sight to reduce visual noise and minimise distractions.
• Collaboration vs. Focus Desks: Use benching systems for team-oriented tasks and individual pods or desks with dividers for focused work.
• Material & Finish: Durable surfaces (like laminate or bamboo) offer longevity, while lighter tones can help brighten the space.

Investing in quality desks is not just about furniture—it’s about supporting long-term productivity, comfort, and job satisfaction.

5. Balance open and private spaces

Open-plan offices encourage collaboration, but they can also lead to noise, distractions, and a lack of privacy. A balanced office offers both openness and solitude.

Try to include:

• Soundproof pods or small private rooms
• Collaborative zones with soft seating
• Focus areas for deep work
• It’s all about giving employees choices in how and where they work best.

6. Infuse your brand and culture

Your office should reflect who you are as a company. This goes beyond logos on walls—your layout, color palette, and even materials should align with your brand personality and values.

Think about:

• What kind of message your space sends to clients and employees
• Incorporating company values through artwork, quotes, or design themes
• Using brand colors strategically throughout the space
• A well-branded space can boost morale and make a lasting impression.

Final thoughts

Designing an office isn’t just a design project—it’s a business decision. A well-planned workspace can foster collaboration, support productivity, and attract top talent. With these essential tips, you’re well on your way to creating an office that works as hard as you do.