Home Business Insights & Advice Eight ways businesses can streamline their finance department

Eight ways businesses can streamline their finance department

by John Saunders
19th Oct 22 1:35 pm

Running a well-established and successful business requires a ton of work and planning. If you’re a start-up, you’ll likely be wearing many hats, such as handling operational tasks, looking after investment opportunities, planning marketing initiatives, etc.

But most importantly, to run a successful business, you need a sound finance department. So staying on top of your finances is necessary, even if you’re a big name in the industry.

Showing a lack of attention to your business finances may result in missed opportunities for essential tax deductions, poor business decisions, problems getting loans, and, eventually, the downfall of your business.

Fortunately, streamlining your finance department and staying ahead of the curve isn’t as hard as it seems. With a bit of forethought and implementation of a few practical strategies, businesses can improve their finances and plan for growth. To shed more light on this, here are a few simple ways for companies to get their finance department in order and on track:

1. Hire an accountant or bookkeeper

We strongly advise hiring an accountant or a bookkeeper if you haven’t done so already. Employing experts can help you organise your business’s finances and track current financial activities and information. Accountants can also assist with tax preparation and other necessary financial responsibilities, which can significantly impact your company’s success.

On a related note, the accounting field is dynamic, and job opportunities for relevant degree holders are plentiful. An advanced degree in accounting can give individuals the boost they need to score higher-level positions in organisations with a financial division. You can also encourage your existing employees to boost their careers and get the relevant education to fill this role. An online MACC can be their ticket to success in the field. And by studying for an advanced degree, they can gain broader skills, deepen their accounting knowledge, and stay on top of the latest technological trends. Which, ultimately, benefits your business.

2. Set a budget

Having a budget is a necessary component of a realistic company plan. By creating a budget, you can identify your financial objectives and keep track of how you are doing against your business objectives and predictions. Make sure your minor business accounting procedures are in order so you can monitor your cash flow and expenses against your budget on a routine basis.

3. Categorise your expenses

Maintaining a business, much less a successful one, requires effort. When keeping your business’s finances, it may be easy to be overwhelmed by the money coming in and going out. We strongly advise business owners to spend time categorising the revenue sources and expenditures as this can frequently go to the bottom of the list of priorities.

By doing this, you can guarantee that your funds are all structured. Then, filing taxes will be considerably simpler because everything will be well-prepared and structured.

4. Use contemporary software solutions

Companies make significant investments in artificial intelligence and robotics to improve corporate operations. With such implementations, your business can reduce the number of manual processes.

So, you can also think about using contemporary software solutions. You can make use of AI technologies to make better financial judgments.

These AI-powered tools will examine market movements and assist you in buying and selling stocks at a profit. Similarly, accounting software can help with financial statement preparation. Make entries in the register, and the software will create balance sheets and revenue statements for you. Along with lowering the possibility of error, it will significantly increase efficiency.

5. Upskill your team

Having excellent financial software in place is only half the battle; the other half ensures your team is properly taught and conversant in its use. Despite the beauty of automation, you still need to ensure that your team members are familiar with the systems’ fundamentals. Holding training sessions with your staff covering every facet of implementation will help you ensure that your finance department is up to speed. The seamless operation of your company’s finances depends on ensuring everyone is informed and thoroughly comprehends any new system implemented.

6. Focus on minimising interest-bearing debt

Another thing you can do is ensure that your providers don’t charge interest on their products for however long they offer such discounts. When you get them all down to 0% APR terms, which will require work on both sides, you’ll have much more money to utilise to improve your business. You will need to rework agreements like this one with your creditors once a year.

7. Loan consolidation

You might even think about combining any existing credit lines or loans. Keeping track of your payments can be challenging if you have several loans, which could cause issues if you forget to make a payment or commit a mistake. Because of interest fees, it can even end up costing you more money in the long run. You will be able to save money if you combine all of your loans with one provider so that there is only one set of bills to keep track of.

8. Think about outsourcing payroll services

Payroll is one of those aspects that is not only easy to outsource but can also help a business save money on labor costs. It can make sense for you to engage a third-party payroll processor if your company doesn’t have a lot of capital or if you’re still establishing itself. You can determine which choice is better for your company by researching and talking to local companies that provide these services. A reliable payroll service provider will take care of all payment and tax filing obligations, helping you save time and money down the road.

Conclusion

Money is an essential component of making sure a business remains successful. One of the best ways to guarantee that your business succeeds, in the long run is to have your business finances organised and streamlined at all times. By paying heed to the strategies mentioned in this article, businesses can build a robust financial system and plan for growth. However, keep in mind that streamlining the finance department takes a lot of persistence and a leap of faith. You need to be able to welcome and adapt to all changes and take advantage of modern-day technology to stay ahead.

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