Home Insights & Advice Benefits of an intranet at the workplace

Benefits of an intranet at the workplace

by John Saunders
25th Nov 21 4:48 pm

1. Improved level of engagement between employees

According to a recent employee engagement research from Gallup, about 70% of employees in America are not engaged at work. We have seen notable improvement from the time of the survey, but the current statistics are still displeasing however you look at it.

The problem with lack of human engagement at the workplace is the apparent disinterest and lack of inclusion it causes among employees. Ultimately, the exclusion of some employees and the resulting lack of interest reduce the productivity and profitability of the organisation.

Cloud Intranet is one of the most successful ways of synchronising employee activities with the company’s processes. It provides an internal platform for cooperation, dialogue, and interaction for all the employees in the company. That way, every employee feels part of the organisation and has an opportunity to talk and engage with other employees.

Your employees are more committed, creative, and productive when they feel their opinions and efforts are respected and valued within the business organisation.

2. Higher work productivity

One of the greatest benefits of intranet in your organisation is increase in worker productivity, which is reflected in the company’s profits. Intranet can provide specific network services because it is tailored to meet particular business needs. Regardless of the type of your organisation, an intranet offers full-service features to support efficient work operations.

Additionally, an intranet improves an organisation’s interconnectedness and enables faster and accurate communication and dissemination of information between employees. This means the time taken to respond to a request is significantly reduced and office activities are faster, thereby boosting business output. Please consider adopting intranet as a business tool in your organisation if you are looking for dependable ways to improve work productivity and grow your business.

3. Improved interconnectedness and teamwork among employees

Sometimes you have to separate different teams between towns, states, or countries and have them pursue a solitary business goal. Even without much geographical separation, different employees or departments need a centralised system communication for cooperation. For instance, when the HR department is located on the third floor, IT on the fourth floor, and the Accounting department on the fifth.

To achieve a single business goal, different departments or teams in the organisation must communicate and exchange ideas and information freely; the more apart they are, the greater the need for efficient communication networks.

An intranet is one of the most reliable and effective communication networks for most types of businesses. It supports the free flow of information between employees and teams of an organisation. That way, ideas can be exchanged and documents shared seamlessly through this channel, allowing teams in diverse locations to achieve common work objectives.

At the same time, staff in the same organisation can use an intranet to keep track of team or employee tasks and projects, enabling the systematic flow of work operations for the entire company. This intranet feature has been particularly important during the global Covid-19 pandemic for remote working to curb the spread of the disease.

4. Modern communication channel to assist organisational change management

Another key benefit of an intranet is its proactive role in communicating continuing changes in an organisation. Since change is unavoidable, the most relevant organisation is quick to adapt to market or legal changes. This is why apt communication is vital.

Examples of changes in the organization include mergers and acquisitions, changes in leadership roles, or an expansion to a new industry. Regardless of the reason for the change, staff members respond better when there is adequate information and efficient communication in the company.

Some of the ways to enhance the collection of professional opinions and suggestions in an organisation include holding community forums and carrying out surveys. Alternatively, an intranet can help; it enables open and fast sharing of information, an invitation for opinions, questions, and suggestions and enables businesses to easily ride out changes.

Also, an intranet provides a publishing platform where managers can use blogs to explain changes to employees, minimise speculations, and help staff to accept the change. Additionally, the can use an intranet for its interactive qualities to anticipate employee reactions to change. During the transition period, employees easily exchange information with another and workers fit better in their new positions.

5. Developing and strengthening a strong organisational culture

To excel, modern-day businesses require a strong, energetic, and open-minded working culture. Intranet helps an organisation to develop, strengthen and grow supportive cultures in the work environment. This is because it provides a centralised system where another employee can get the proper work training, exposure to the professional attitude, and learn how to relate with co-workers. That way, every employee readily interacts with the organisation’s way of life.

6. Proper time management

It has been said time and again that “time, like money, is a limited resource”. No top manager wants to spend unnecessarily long periods implementing workflows and projects that could have been completed in a shorter time.

An intranet helps make communication and work processes flow faster and more seamlessly, and employees can complete time-consuming with minimal time. An intranet assembles all necessary information and tools in a single and centralised network system which makes it easy for staff to accomplish work assignments.

For instance, it provides a search engine feature that allows the user to find an employee quickly based on their responsibilities, skills, and location, among other distinctions.

Admittedly, it is possible to manually conduct department-wide and cross-department inquiries, but that would be time-consuming. Also, the accuracy of results from a manual search of documents is often in doubt compared to an intranet search results.

7. Enabling secure and verifiable sharing of important data and work policies

Timely and regular sharing of company information, new product ventures, and workplace policies is the best way to build employees’ emotional and psychological connection to the company’s core mission and vision. Unfortunately, very little content is shared between staff; a lot of valuable information, including historical records, goes gathering dust in the storage rooms of many companies.

Plenty of information can be held through the intranet and easily produced when employees need to refer to the information. This can be achieved by simply clicking a few buttons. For instance, a business organisation can access their sales income data for the past 5 years by following few icons on the computer.

The information helps us make more informed decisions, adopt the right perspectives, and determine our overall productivity and profitability at the workplace. Also, it is often a bad idea to assume your employees already have the right knowledge with them if you have not deliberately made it available. And this is as true for investment banks as it is for a company who offers contract manufacturing

You can use systems like content management, document management, chatbot, and social intranet to allow you to share information and policies with the right recipient. An Intranet will allow staff to conduct quick searches on these platforms whenever they need specific answers to work-related questions. Access to information is one of the best ways to tap into the benefits of Intranet in your business.

8. Intranet as an innovation hub and generation of new ideas

An intranet brings together tools and information needed for idea generation and concept creation for innovation. For instance, John from the IT department would know a few important things about designing financial accounting software. Also, Tim from the accounting department needs to be looped in because he is the one who needs the information most.

Luckily, an intranet can provide an interface where ideas from the two employees are integrated while minding the vision of the company. An intranet is a useful business tool to group different ideas and professional opinions and increase productivity and innovation of superior products.

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